Finance & Purchasing

The Finance Department is dedicated to provide quality, efficient, and accurate financial information and is focused on delivering excellence in organizational and community needs. The department has a fiduciary responsibility to safeguard the City’s financial assets and manage its financial resources in accordance with goals of the City Commission and City Manager, and in compliance with applicable laws and general accepted accounting principles. The department is also responsible to provide citizens with accurate and reliable information through Utility Billing and Collection.


The Finance Department of the City of San Juan, Texas is responsible for preparing financial reports that promote transparency and accountability among the different departments. The following financial information is available for your review:


Purchasing

Bidding Information

The City of San Juan Purchasing Department regularly posts Request for Proposals (RFP). Specifications for Bids, Quotes & Proposals may be examined and obtained at the Purchasing Department, 706 S. Nebraska Ave., San Juan Texas 78589, between the hours of 8:30 AM and 4:30 PM.


Vendor Registration

The Purchasing Department maintains a listing of vendors interested in conducting business with the City. The prospective vendors must complete a Vendor Registration Form. This form allows vendors to supply information about their businesses by indicating categories of products, equipment, and services they provide. Acceptance and listing, however, it does not guarantee that a vendor will be solicited and invited to bid on the commodities or services it supplies.

Receipt of Bids/ Proposals

Bid and Proposal responses must be received by the date and time specified in the document. It is the bidder’s responsibility to ensure there is sufficient time for the bid or proposal to be received by the due date and time. The Purchasing Department is not responsible for mail delays. All submittals will be date/time stamped and stored until the opening date. Bids and proposals will be opened on the date and time specified in the document. Bid openings are open to the public.

Please note: The bidder must supply all information required by the bid or proposal document. Failure to provide the required information may be cause for rejection of the bid or proposal as non-responsive.


Financial Summary

The following summary data is from the government-wide Statement of Activities in the City’s Comprehensive Annual Financial Report. The government-wide Statement of Activities reports the results of the City’s operations on an modified accrual basis of accounting in accordance with Generally Accepted Accounting Principles (GAAP).

Visualizations


Annual Budget

The City’s fiscal year begins on October 1 and ends on September 30. The City Commission controls the finances of the City through the annual budget. Developed through a rigorous process and adopted via an ordinance, the budget provides appropriations which is the permission to spend public funds. The budget is managed by the City Manager with the assistance of the Finance Director.


Department Staff

Leroy Gonzales

Finance Director

lgonzales@sjtx.us

Maria Beltran

Accounting Manager

mbeltran@sjtx.us

Maritza Phillips

Payroll Clerk

mphillips@sjtx.us

Aaron Martinez

Accountant

ammartinez@sjtx.us

Cynthia Noriega

Accounts Payable

cnoriega@sjtx.us

Guadalupe Treviño

Accountant I

gtrevino@sjtx.us

Lori Maldonado

Purchasing Manager

lmaldonado@sjtx.us

Billings and Collections Staff

Nereyda Morales

Cashier

nmorales@sjtx.us

Ivette Varela

Cashier

ivarela@sjtx.us