Finance & Purchasing

The Finance Department is dedicated to provide quality, efficient, and accurate financial information and is focused on delivering excellence in organizational and community needs. The department has a fiduciary responsibility to safeguard the City’s financial assets and manage its financial resources in accordance with goals of the City Commission and City Manager, and in compliance with applicable laws and general accepted accounting principles. The department is also responsible to provide citizens with accurate and reliable information through Utility Billing and Collection.

The Finance Department of the City of San Juan, Texas is responsible for preparing financial reports that promote transparency and accountability among the different departments. The following financial information is available for your review:

Purchasing

Bidding Information

The City of San Juan Purchasing Department regularly posts Request for Proposals (RFP). Specifications for Bids, Quotes & Proposals may be examined and obtained at the Purchasing Department, 706 S. Nebraska Ave., San Juan Texas 78589, between the hours of 8:30 AM and 4:30 PM.

Vendor Registration

The Purchasing Department maintains a listing of vendors interested in conducting business with the City. The prospective vendors must complete a Vendor Registration Form. This form allows vendors to supply information about their businesses by indicating categories of products, equipment, and services they provide. Acceptance and listing, however, it does not guarantee that a vendor will be solicited and invited to bid on the commodities or services it supplies.

Receipt of Bids/ Proposals

Bid and Proposal responses must be received by the date and time specified in the document. It is the bidder’s responsibility to ensure there is sufficient time for the bid or proposal to be received by the due date and time. The Purchasing Department is not responsible for mail delays. All submittals will be date/time stamped and stored until the opening date. Bids and proposals will be opened on the date and time specified in the document. Bid openings are open to the public.

Please note: The bidder must supply all information required by the bid or proposal document. Failure to provide the required information may be cause for rejection of the bid or proposal as non-responsive.

Open Bids

INVITATION TO BID REQUEST FOR SEALED BIDS CITY OF FIRE STATION BID NO.23-001-10-06

REQUEST FOR SEALED BIDS

RFB NO. 23-002-10-07 PURCHASE OF UNLEADED PLUS (89 OCTANE RATING) AND DIESEL HIGHWAY (ULTRA LOW SULFUR) FUEL

Closed Bids

RFB NO. 22-011-09-01 PURCHASE OF UNLEADED PLUS (89 OCTANE RATINGS) & DIESEL HIGHWAY (ULTRA-LOW) SULFUR) FUEL

ADDENDUM NO. 1

RFQ NO. 22-012-09-02 SAN JUAN EDC ATTORNEY SERVICES

RFP NO. 22-010-08-05 FULLY FUNDED GROUP HEALTH INSURANCE

Addendum No.1

RFQ NO. 22-009-07-27 SAN JUAN EDC ATTORNEY SERVICES

RFB NO. 22-008-06-30 W. 6TH ST WATER LINE MATERIALS

04/28/2022 RFB NO. 22-007-04-28 NEW FIRE STATION WATER LINE MATERIALS

02/24/2022 LIFT STATION REHAB PROJECT ADDENDUM No. 1 RFP# 22-005-02-24

02/21/2022 ADDENDUM #1-SAN JUAN LIFT STATION #13 #558

02/24/2022 RFP#22-0005-02-24 LIFT STATION NO. 13 REHABILITATION PROJECT, TEXAS WATER DEVELOPMENT BOARD CWSRF PROJECT NO. 73637

RFB NO. 22-006-03-24 ANNUAL POLYMER SUPPLY

Financial Summary

The following summary data is from the government-wide Statement of Activities in the City’s Comprehensive Annual Financial Report. The government-wide Statement of Activities reports the results of the City’s operations on an modified accrual basis of accounting in accordance with Generally Accepted Accounting Principles (GAAP).

Visualizations

2017 Budget Report

Actual Revenue and Expense Reports per Year

Actual Revenue and Expense Report by Month

Annual Budget

The City’s fiscal year begins on October 1 and ends on September 30. The City Commission controls the finances of the City through the annual budget. Developed through a rigorous process and adopted via an ordinance, the budget provides appropriations which is the permission to spend public funds. The budget is managed by the City Manager with the assistance of the Finance Director.

Audit & Compliance Reports

The City Charter and the State Local Government Code require an annual audit to be completed, presented, and approved by the City Commission no later than 180 days after the end of each fiscal year. The City’s fiscal year starts October 1 and ends September 30.