City Secretary

The City Secretary Department is the custodian of all City records. This department is responsible for preparations of all City Commission agendas and scheduling of meetings. Prepares and files ordinances and resolutions passed. This department is also responsible for the issuance of Birth Certificates.

Residents can conveniently access a wealth of information from our city’s official website through dedicated sections, including Agendas & Minutes, Public Information, Vital Statistics, Boards & Commissions, and Elections, providing a comprehensive resource for their needs and inquiries.

View current agendas and minutes for all boards or review the City Commission Meetings Below.

See All Agendas & Minutes

View Meetings on Youtube

The Texas Public Information Act (Texas Government Code, Chapter 552), gives you the right to access government records. All government information is presumed to be available to the public, although certain exceptions may apply. Governmental bodies shall release requested information as promptly as possible unless the information is exempt from disclosure under the Public Information Act.

The request must ask for records or information already in existence. The Act does not require a governmental body to create new information, do legal research, answer questions, or comply with a continuing request to supply information on a periodic basis.

​The Act is triggered when a person submits a written request to the Office of the City Secretary.  Upon receipt, the City will begin processing your request in the order received.

Public Information Request Form

 ​Written requests for city records may also be submitted via

  • Email:

​b​escalante@sjtx.us​​​

  • Mail:

City Secretary’s Office – Open Records

City of ​San Juan​

​512 S. Nebraska Ave.

​San Juan​, Texas ​78589​

  • In-person:

City Secretary’s Office

​512 S. Nebraska Ave.

​San Juan​, Texas 7​8589​

NOTE: This form is made available for your convenience and is not required.

When requesting public information, please remember that some information may accrue a cost to the process. A cost estimate will be provided if the office determines that your request will be more than $40.

Please visit the Texas Attorney General’s website for more information about the​ Public Information Act.​

Birth Certificate Requirements

  1. A valid driver’s license (* For out of state driver’s license they need to bring a Social Security card.)

  2. Passport

  3. Visa

  4. Texas Identification (ID)

  5. Fee: $23.00 for Long form copy

Who is authorized to acquire a Birth Certificate?

  • Self

  • Mother

  • Father

  • Grandparents

Request Birth Certificate By Mail:

  1. A request letter of birth certificate with signature. The following needs to be included:

a. Birth Name

b. Birth Date

c. Name of Father

d. Name of Mother (maiden last name)

  1. Self-addressed stamped envelope (returned address)

  2. Money order (not a check) for $23.00

  3. Driver License copy and Social Security card

  4. A contact number to reach you for any questions

  5. Upon completion, you can mail to 512 S. Nebraska Ave, San Juan, Texas 78589

Are you interested in being part of our Planning & Zoning Board? If so, you can apply online!

Apply for Board Application

Electing City Commission Places 4 and 5 will be elected on May 6, 2023, to be held in San Juan, Texas. Here you will find Candidate Eligibility Requirements for the 2023 Municipal Election.

Elegir lugares 4 y 5 de la Comisión de la Ciudad serán elegidos el 6 de mayo de 2023 para realizarse en San Juan, Texas. Aquí encontrará los requisitos de elegibilidad de candidatos para la elección municipal de 2023.

APPLICATION FOR PLACE ON THE BALLOT NOTICE

CANDIDATE REQUIREMENTS

For Election Results Visit:  https://www.hidalgocounty.us/3140/2023-Local-Entities-Elections

Department News

City Secretary Brenda Escalante

Brenda Escalante

City Secretary

As the city secretary, my role is maintaining the city’s official records and ensuring transparency in government operations. I work diligently to keep accurate minutes of meetings, manage important documents, and oversee the city’s public records. Additionally, I play a key role in coordinating elections, supporting City Council activities, and fostering open communication between the city and its residents. My commitment lies in upholding accountability, preserving historical records, and facilitating the efficient functioning of our city’s administrative processes.

City Secretary Brenda Escalante

Brenda Escalante

City Secretary

Meet Our Staff

The Administrative Assistants to the City Secretary in San Juan play a crucial role in ensuring the smooth operation of the City Secretary’s office. This position is essential for maintaining transparency, accessibility, and effective communication within the city’s government.