City Secretary

The City Secretary Department is the custodian of all City records. This department is responsible for preparations of all City Commission agendas and scheduling of meetings. Prepares and files ordinances and resolutions passed. This department is also responsible for the issuance of Birth Certificates.

Residents can conveniently access a wealth of information from our city’s official website through dedicated sections, including Agendas & Minutes, Public Information, Vital Statistics, Boards & Commissions, and Elections, providing a comprehensive resource for their needs and inquiries.

View current agendas and minutes for all boards or review the City Commission Meetings Below.

See All Agendas & Minutes

View Meetings on Youtube

The Texas Public Information Act (Texas Government Code, Chapter 552), gives you the right to access government records. All government information is presumed to be available to the public, although certain exceptions may apply. Governmental bodies shall release requested information as promptly as possible unless the information is exempt from disclosure under the Public Information Act.

The request must ask for records or information already in existence. The Act does not require a governmental body to create new information, do legal research, answer questions, or comply with a continuing request to supply information on a periodic basis.

​The Act is triggered when a person submits a written request to the Office of the City Secretary.  Upon receipt, the City will begin processing your request in the order received.

Public Information Request Form

 ​Written requests for city records may also be submitted via

  • Email:

​b​escalante@sjtx.us​​​

  • Mail:

City Secretary’s Office – Open Records

City of ​San Juan​

​709 S. Nebraska Ave.

​San Juan​, Texas ​78589​

  • In-person:

City Secretary’s Office

​709 S. Nebraska Ave.

​San Juan​, Texas 7​8589​

NOTE: This form is made available for your convenience and is not required.

When making a request for public information, please keep in mind that some information may accrue a cost to the process. Should the office determine that your request will be more than $40, a cost estimate will be provided to you.

Please visit the Texas Attorney General’s website for more information about the​ Public Information Act.​

Birth Certificate Requirements

  1. A valid driver’s license (* For out of state driver’s license they need to bring a Social Security card.)

  2. Passport

  3. Visa

  4. Texas Identification (ID)

  5. Fee: $23.00 for Long form copy

Who is authorized to acquire a Birth Certificate?

  • Self

  • Mother

  • Father

  • Grandparents

Request Birth Certificate By Mail:

  1. A request letter of birth certificate with signature. The following needs to be included:

a. Birth Name

b. Birth Date

c. Name of Father

d. Name of Mother (maiden last name)

  1. Self-addressed stamped envelope (returned address)

  2. Money order (not a check) for $23.00

  3. Driver License copy and Social Security card

  4. A contact number to reach you for any questions

  5. Upon completion, you can mail to 709 S. Nebraska Ave, San Juan, Texas 78589

Are you interested in being part of our Planning & Zoning Board? If so, you can apply online!

Apply for Board Application

Notice of Special Election:

Order & Notice of Special Election: 

CANDIDATE REQUIREMENTS

For Election Results Visit:  https://www.hidalgocounty.us/3140/2023-Local-Entities-Elections

City Secretary Brenda Escalante

Brenda Escalante

City Secretary

As the city secretary, my role is maintaining the city’s official records and ensuring transparency in government operations. I work diligently to keep accurate minutes of meetings, manage important documents, and oversee the city’s public records. Additionally, I play a key role in coordinating elections, supporting City Council activities, and fostering open communication between the city and its residents. My commitment lies in upholding accountability, preserving historical records, and facilitating the efficient functioning of our city’s administrative processes.

Department Staff

Daisy Anai Diaz

Administrative Assistant III

Genevieve Vargas

Administrative Assistant III

Maria Del Carmen Longoria

Administrative Assistant I

As a City Secretary Administrative Assistants, our role revolves around providing crucial support to ensure the smooth functioning of the city’s administrative processes. We assist in managing records, compiling agendas and minutes for official meetings, and facilitating communication between city officials, departments, and residents. Additionally, We play a pivotal role in coordinating city elections, responding to public inquiries, and maintaining accurate documentation that contributes to the transparency and efficient operations of our municipality.

Department Staff

Nayeli Guerrero

Administrative Assistant III

Genevieve Vargas

Administrative Assistant III

Maria Del Carmen Longoria

Administrative Assistant I

As a City Secretary Administrative Assistants, our role revolves around providing crucial support to ensure the smooth functioning of the city’s administrative processes. We assist in managing records, compiling agendas and minutes for official meetings, and facilitating communication between city officials, departments, and residents. Additionally, We play a pivotal role in coordinating city elections, responding to public inquiries, and maintaining accurate documentation that contributes to the transparency and efficient operations of our municipality.