City Secretary

The City Secretary Department is the custodian of all City records. This department is responsible for preparations of all City Commission agendas and scheduling of meetings. Prepares and files ordinances and resolutions passed. This department is also responsible for the issuance of Birth Certificates.

City Secretary Services

The City Secretary’s Office is dedicated to serving the residents of San Juan with transparency and efficiency. Below are the key services we provide:

  • Official Records Management: Access to city ordinances, resolutions, and meeting minutes.
  • Public Information Requests: Assistance with submitting and processing open records requests.
  • Notary Services: Notarization of official documents.

The Texas Public Information Act (Texas Government Code, Chapter 552), gives you the right to access government records. All government information is presumed to be available to the public, although certain exceptions may apply. Governmental bodies shall release requested information as promptly as possible unless the information is exempt from disclosure under the Public Information Act.

The request must ask for records or information already in existence. The Act does not require a governmental body to create new information, do legal research, answer questions, or comply with a continuing request to supply information on a periodic basis.

​The Act is triggered when a person submits a written request to the Office of the City Secretary.  Upon receipt, the City will begin processing your request in the order received.

Accessing Forms

Residents can access forms in two ways:

  1. Online: Visit sjtx.us/forms to download and complete forms at your convenience.
  2. In-Person: Forms are available at the City Secretary’s Office located at: 512 S. Nebraska Ave., San Juan, Texas

For further assistance, contact the City Secretary’s Office.

Public Information Request Form

 ​Written requests for city records may also be submitted via

  • Email:

​b​escalante@sjtx.us​​​

  • Mail:

City Secretary’s Office – Open Records

City of ​San Juan​

​512 S. Nebraska Ave.

​San Juan​, Texas ​78589​

  • In-person:

City Secretary’s Office

​512 S. Nebraska Ave.

​San Juan​, Texas 7​8589​

NOTE: This form is made available for your convenience and is not required.

When requesting public information, please remember that some information may accrue a cost to the process. A cost estimate will be provided if the office determines that your request will be more than $40.

Please visit the Texas Attorney General’s website for more information about the​ Public Information Act.​

Accessing Forms

Residents can access forms in two ways:

  1. Online: Visit sjtx.us/forms to download and complete forms at your convenience.
  2. In-Person: Forms are available at the City Secretary’s Office located at: 512 S. Nebraska Ave., San Juan, Texas

For further assistance, contact the City Secretary’s Office.

Birth Certificate Requirements

  1. A valid driver’s license (* For out of state driver’s license they need to bring a Social Security card.)

  2. Passport

  3. Visa

  4. Texas Identification (ID)

  5. Fee: $23.00 for Long form copy

Who is authorized to acquire a Birth Certificate?

  • Self

  • Mother

  • Father

  • Grandparents

Request Birth Certificate By Mail:

  1. A request letter of birth certificate with signature. The following needs to be included:

a. Birth Name

b. Birth Date

c. Name of Father

d. Name of Mother (maiden last name)

  1. Self-addressed stamped envelope (returned address)

  2. Money order (not a check) for $23.00

  3. Driver License copy and Social Security card

  4. A contact number to reach you for any questions

  5. Upon completion, you can mail to 512 S. Nebraska Ave, San Juan, Texas 78589

Additional Support:

  • Election Coordination: Management of municipal election processes and voter information.
  • Proclamations and Certificates: Issuance of city proclamations and certificates of recognition.
  • City Council Support: Preparation and distribution of agendas and documentation for City Council meetings.

Agendas & Minutes

View current agendas and minutes for all boards or review the City Commission Meetings Below.

 

Boards & Commissions

Are you interested in being part of our Planning & Zoning Board? If so, you can apply online!

General City Elections

Welcome to the City of San Juan’s General City Elections page. Here you will find important information regarding current and upcoming elections, voter resources, and how to participate in shaping the future of our city. Your voice matters, and participating in local elections is one of the most impactful ways to make a difference in your community.

Electing City Commission Places 4 and 5 occurred on May 6, 2023, in San Juan, Texas. Candidate Eligibility Requirements for the 2023 Municipal Election were provided here for prospective candidates.

Elegir lugares 4 y 5 de la Comisión de la Ciudad se llevó a cabo el 6 de mayo de 2023 en San Juan, Texas. Los requisitos de elegibilidad de candidatos para la elección municipal de 2023 se ofrecieron aquí.

For Election Results Visit:  https://www.hidalgocounty.us/3140/2023-Local-Entities-Elections

Electing Mayor, City Commission Places 2 and 3 will be elected on May 3, 2025, to be held in San Juan, Texas. Below is essential information for voters and candidates:

Important 2025 Election Dates

  • May 3, 2025 – Uniform Election Date
  • Wednesday, January 15, 2025 – First Day to File for Place on General Election Ballot
  • Friday, February 14, 2025, at 5:00 p.m. – Last Day to File for Place on the General Election Ballot
  • Monday, April 21, 2025 – First Day of Early Voting by Personal Appearance
  • Tuesday, April 29, 2025 – Last Day of Early Voting by Personal Appearance

Notice of Deadline to File an Application for Place on the Ballot

Prospective candidates must submit their application by February 14, 2025, at 5:00 p.m. to be eligible.

Candidate Requirements

A detailed list of eligibility requirements for the 2025 Municipal Election can be found in the Candidate Packet, which will be made available closer to the filing date.

APPLICATION FOR PLACE ON THE BALLOT NOTICE

CANDIDATE REQUIREMENTS

NOTICE OF DRAWING FOR PLACE ON BALLOT

San Juan Poll Locations

Participating in local elections is vital to ensuring that the leadership and policies reflect the community’s needs and priorities. Make your voice heard and help shape the future of San Juan.

North Fire Department

(956) 223-2470

2301 N Raul Longoria Rd, San Juan, TX 78589

San Juan Memorial Library

(956) 702-0926

1010 S Standard St, San Juan, TX 78589

City Secretary Brenda Escalante

Brenda Escalante

City Secretary

As the city secretary, my role is maintaining the city’s official records and ensuring transparency in government operations. I work diligently to keep accurate minutes of meetings, manage important documents, and oversee the city’s public records. Additionally, I play a key role in coordinating elections, supporting City Council activities, and fostering open communication between the city and its residents. My commitment lies in upholding accountability, preserving historical records, and facilitating the efficient functioning of our city’s administrative processes.

City Secretary Brenda Escalante

Brenda Escalante

City Secretary

Meet Our Staff

The Administrative Assistants to the City Secretary in San Juan play a crucial role in ensuring the smooth operation of the City Secretary’s office. This position is essential for maintaining transparency, accessibility, and effective communication within the city’s government.