City Secretary

The City Secretary is the custodian of all City records. This department is responsible for preparations of all City Commission agendas and scheduling of meetings. Prepares and files ordinances and resolutions passed. This department is also responsible for the issuance of Birth Certificates.

Agendas & Minutes

View current agendas and minutes for all boards or review the City Commission Meetings Below.

Public Information

The Texas Public Information Act (Texas Government Code, Chapter 552), gives you the right to access government records. All government information is presumed to be available to the public, although certain exceptions may apply. Governmental bodies shall release requested information as promptly as possible unless the information is exempt from disclosure under the Public Information Act.

The request must ask for records or information already in existence. The Act does not require a governmental body to create new information, do legal research, answer questions, or comply with a continuing request to supply information on a periodic basis.

​The Act is triggered when a person submits a written request to the Office of the City Secretary. Upon receipt, the City will begin processing your request in the order received.

​Written requests for city records may also be submitted via

  • Email:


  • Mail:

City Secretary's Office - Open Records

City of ​San Juan​

​709 S. Nebraska Ave.

​San Juan​, Texas ​78589​

  • In-person:

City Secretary's Office

​709 S. Nebraska Ave.

​San Juan​, Texas 7​8589​

NOTE: This form is made available for your convenience and is not required.

When making a request for public information, please keep in mind that some information may accrue a cost to the process. Should the office determine that your request will be more than $40, a cost estimate will be provided to you.

Please visit the Texas Attorney General's website for more information about the​ Public Information Act.​


Electing City Commission Places 4 and 5 will be elected on May 6, 2023, to be held in San Juan, Texas. Here you will find Candidate Eligibility Requirements for the 2023 Municipal Election.

Elegir lugares 4 y 5 de la Comisión de la Ciudad serán elegidos el 6 de mayo de 2023 para realizarse en San Juan, Texas. Aquí encontrará los requisitos de elegibilidad de candidatos para la elección municipal de 2023.

Vitals Statistics

Birth Certificate Requirements

  1. A valid driver's license (* For out of state driver's license they need to bring a Social Security card.)

  2. Passport

  3. Visa

  4. Texas Identification (ID)

  5. Fee: $23.00 for Long form copy

Who is authorized to acquire a Birth Certificate?

  • Self

  • Mother

  • Father

  • Grandparents

Request Birth Certificate By Mail:

  1. A request letter of birth certificate with signature. The following are needs to be included:

a. Birth Name

b. Birth Date

c. Name of Father

d. Name of Mother (maiden last name)

  1. Self-addressed stamped envelope (returned address)

  2. Money order (not a check) for $23.00

  3. Driver License copy and Social Security card

  4. A contact number to reach you for any questions

  5. Upon completion, you can mail to 709 S. Nebraska Ave, San Juan, Texas 78589

Boards & Commissions

Are you interested in being part of our Civil Service Board? If so, you can apply online!

Department Staff

Brenda Escalante

City Secretary

Nayeli Guerrero

Administrative Assistant III